Make A Team
Running a project can be a lot work and commitment and that’s why recruiting a team can be helpful.
Some people you might want to consider recruiting;
- Someone who has traveled with you to your project in the past
- Someone that knows your implementing partner as well
- Close friends or family members
- Posting a volunteer ad online
Next here are some positions you might want to consider assigning a team member to;
- Communications (Making print materials, running your Facebook page, or sending off thank you letters.
- Liaison (Coordinating with your implementing partner to ensure all reports can be competed in a timely manner and to help develop a strong relationship with them)
- Fundraising (Planning with your team possible ways to raise money)
If you are stuck on finding volunteers, visit our Better Impact website to use some of the volunteers Devxchange has recruited and trained to support our projects!
Related Articles
Plan Your Year
A goal without a plan is just a dream. Everyone will have a different plan on how to make your project a success but there are certain key elements you should consider adding to your plan (grab a calendar) ;
- Schedule your reporting due dates from Devxchange (July 30th and Jan 3oth) This will help your liaison ensure that they are always on time and can better coordinate with your implementing partner.
- Talk to your implementing partner and plan a transferring of funds schedule so that money is never late when they need it most.
- Scheduled fundraising appeals can be very helpful to your project, such as; when you first launch your project, around tax season annually, when your project has a specific need or reaches a specific milestone.
There are some additional plans you might want to consider;
- A Fundraising Event
- Travelling To Your Project
- Attending Devxchange AGM
- Attending Devxchange group event
Related Articles/Links
Online Calendar – www.keepandshare.com
Team scheduling app – https://monday.com/
Get The Word Out
People cant help a project they don’t know exists. The more people that hear about your project, the better your chances will be. 90% of Devxchange donations come from people the project leader already knew.
- Friends
- Family
- Coworkers
- Fellow Church Members
- Groups or Clubs that you attend
Think of the way you would like to approach these potential supporters.
Many times we hear from new project leaders, “I’m afraid to ask my friends and family because I see them all the time and they might say no”. We never put pressure on potential donors to support, but we are not afraid to talk about what we are doing. You should be proud that you have taken the initiative to volunteer and help others, you might be surprised by the positive reaction you get from everyone around you.
After you identify groups your team can get the word out to, think of the ways you will do this that will come most naturally to you. Some simple yet effective ways you might consider;
- In person
- Phone Call
It can often take more than one time hearing about your project before people become interested, so having some printed material to leave behind can be very effective and asking people to join a mailing list or follow your project on social media can be a great way to continue to get the word out and build your list of possible supporters.
Keep Your Support
Did you reach your goal this year? Want to make it easier next year? Donor retention is by far the most effective way to reach your fundraising goals. Don’t start from scratch each year, keep the donors you already have, this will be the key to your long term success. Donor retention can help you not only keep the donors you have but get them to start giving more as they become more and more connected to your project.
You can never update your donors too much, start with thank yous, updates, success stories and the needs of your project.
Devxchange provides you with tools to make this possible;
- Monthly Donor Lists
- Sample Appeals
- Year End Donor List
There are a number of online tools to help you with your outreach;
- Social Media
- Webpage updates
- Mailchimp
Related Articles
Logos
Here are our approved logos, please click on a logo to download them.
Project Of Devxchange Logo, Green Circle
Project Of Devxchange Logo, transparent background
Project of Devxchange Logo, White with transparent background
Approved Photos for reuse
Approved Videos for reuse
Devxchange Brochure
Devxchange Poster
Development
Implementing Partner Relationship - best practices
Coming Soon
Water
Coming Soon
Health
Coming Soon
Agriculture
Coming Soon
Education
Coming Soon
Income Generation
Social Media
Grants
Appeal Samples
Greygates Foundation – Able Kids
Charis Foundation – Devxchange
Need a volunteer to review your proposal? Request one of our volunteers to take a peek before you send it! Don’t forget to also check out our fundraising policies.
Building Your Donor List
Coming Soon
Retaining Your Donor List
Coming Soon
Packing Checklist
Safety Procedures
Travel Deals
Insurance / Vaccines
Photography Guide
Google - Docs, Sheets, Drive
Google Docs – Free writing program
Google Sheets – Free spreadsheet program
Google Drive – Free Cloud storing program
Canva - Free graphic design
Canva is a simplified graphic design tool website, it uses a drag-and-drop format and provides access to photographs, vector images, graphics, and fonts. It is used by non-designers as well as professionals
MailChimp - Free email campaigns
MailChimp is an email marketing service. It helps you design email newsletters, share them on social networks, integrate with services you already use, and track your results
Techsoup - Discount software: microsoft, adobe, mcafee
Tech Soup Canada– Just about anything you can imagine is available through Devxchange- including Microsoft Office and Adobe Products. Contact us at Devxchange for anything you are interested in. Microsoft Office is a requirement for all Lead Members in order to read and complete forms.
Skype - Free video chat
Skype provides video chat and voice calls between computers, tablets, mobile devices, the Xbox One console, and smartwatches via the Internet
Zoom - Free video chat
An online program that provides video conferencing for online meetings.
Charityvillage.com - Free volunteer recruitment
Kijiji - Free volunteer recruitment
Example volunteer positions
Coming Soon
Volunteer waiver
Coming Soon
Team management best practices
Coming Soon